Ice Cream Bike Quote / Booking request

Ice Cream Bike Booking Terms & Conditions

"We/Us" means The Events Co, www.theeventsco.co.uk
Office: c/o The Tea House, 40 High Street, Ventnor IOW PO38 1RZ
"You" means the Customer whose details are on the Booking Confirmation Form
For "Equipment" "Price", "Site" "Event", and "Deposit" see the Booking Form.

Upon receipt of your enquiry or booking we will send you a Booking Confirmation Form with all the details as agreed. We ask you to sign and return this form to us with your deposit. If the signed form is not returned to us, we will assume you have agreed to all the details therein and agree to be bound by these conditions when you pay your deposit.
 
Before the Equipment is delivered You will:
Pay the Deposit at the time of booking to secure the trailer. Full balance of the hire must be paid no later than 1 week before delivery. If booked less than 1 week before delivery, full balance must be paid at time of booking.
The Deposit is stated on the Booking Confirmation form and is £50 or 25% of the total hire value, whichever is the greater.
 
We Will (subject to your obligations below):
Deliver and install the Equipment on or before the day of the Event or booked time slot. Dismantle and remove the Equipment from the Site promptly after  the day of the Event or booked time slot. 
Deliver the chosen flavours of ice cream together with a selection of cones and tubs, toppings and other relevant accessories as agreed and shown on the booking form. 
Provide a member of staff to serve the ice cream for the duration of the booking. 
Unless otherwise agreed in advance, the price paid is for the service provided and any remaining stock is returned to The Events Co.
 
For Installation & Removal and during the Event You will:
Provide a firm and level site of turf or hard standing with access and hard-standing for commercial vehicles for delivery, installation and removal.
Be responsible for ensuring there is adequate access and, where required, the relevant permission from the venue owner/manager. There must be easy access to mains power within 10 metres of the chosen location for the bike. Unless agreed in advance, the power cable must not cross any walkways or roads.
Be responsible for and reimburse us for any loss or damage to Equipment, unless caused by us.
You will only be responsible for any loss or damage to the Equipment resulting from any actions outside the terms of that cover.
Report any damage or loss to us promptly and, if caused by a suspected crime, also to the Police

Variations:
If you want to change anything from the details shown on the Booking Confirmation Form you must let us know in advance. If we can provide what you want we will tell you how much it will cost and ask you to confirm your agreement to that. We are not obliged to agree to any variation. We are only bound by any variation once we have your agreement in writing (which can include email). Any variation will be subject to these Terms & Conditions.
If you do not comply with your obligations above before the Event, We shall be entitled to add to the Price a reasonable figure for additional costs or labour or materials which we incur consequently. If we are unable to remove the Equipment, hire charges continue at the daily rate until we can, which You must pay within 7 days of notification.
 
Cancellation:
You can cancel without penalty by writing to us by post, email or fax to arrive within seven days from the date you sign the Booking Form.
If You cancel within seven days We shall refund to you anything you have paid to us.
After that if You cancel You must pay us the following which are a reasonable estimate of our likely losses:
If you cancel within 90 days of the Event – 20% of the total Price
If you cancel within 30 days of the Event – 50% of the total Price
If you cancel within 14 days of the Event – 65% of the total Price
If you cancel within 7 days of the Event – 80% of the total Price
You may wish to take out insurance cover against cancellation.
We will use our best endeavours to supply you with the Equipment and Flavours ordered but where this is not possible we will notify you as soon as possible of any alteration. You are not entitled to cancel if the alteration is necessary to comply with safety or other legal requirements, or does not materially affect what we will supply. This include a change of flavours or brand of ice cream caused by the supplier. If the alteration is for any other reason and fundamentally different from the Equipment on the Booking Form you may terminate this contract and any Deposit paid will be refunded.
 
Limits on Our Liability: 
We will use reasonable skill and care in installation and removal, and take reasonable care to avoid damage to Your property, though you must appreciate that some damage may be inevitable (i.e due to vehicle movement across grass etc). The Price does not include making good or repairs to the Site unless caused by our negligence or breach of contract.
If the Equipment cannot be installed because of adverse weather or other circumstances beyond our control, there will be no refund of monies paid. You may wish to take out insurance cover against cancellation.
We are not liable for your property used or stored in our refrigerated trailers or units.
We are not liable for breach of contract to anyone other than You.
Unless covered by the next clause or expressly accepted in these Terms & Conditions We shall have no liability to You for any indirect or consequential loss (including loss of goodwill, loss of custom and loss of profit).
 
We do not exclude or limit our liability to You for:
Death or personal injury arising from Our negligence,
Loss or damage caused by fraud by Us,
Any liability We have to you under consumer protection legislation that cannot be excluded or limited.
The Events Co. Ice cream Bike hire is perfect for:

Weddings  |  Parties  |  Festivals  |  Events  |  Corporate Hospitality  |  Catering Establishments
 
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