Terms & Conditions

1. Interpretation

In these Terms and Conditions (Terms), the following words and phrases shall have the following

meanings:

• “The Client” or “You” (your) means the Person(s) who purchase(s) and/or receive(s) the Service(s) from Us;
• “Us” (we, our) means The Events Co (IOW) Ltd;
• “Agreement” means the Agreement between You and Us, which shall be deemed to incorporate these Terms and the terms on any individual quotation or proposal for service;
• “Service(s)” means our Planning & Coordination Service, Hire Service, Stationery & Design Service and Catering & Bar Service, or any other bespoke service agreed between You and Us and detailed in the quotation or proposal to be delivered by Us to You;
• “Property” means any property or materials supplied by Us to You as part of a Service.

2. The Agreement

The Agreement shall be on these Terms, incorporating the terms on any booking, to the exclusion of all other terms and conditions. The Agreement will commence when You pay your deposit and shall terminate upon delivery of the Services or as otherwise detailed in accordance with these Terms. They supersede any previously issued terms and conditions of purchase.

3. Event Booking Details

All bookings will be regarded as provisional until a signed copy of these Terms has been received from You, along with a non-refundable deposit for the required services (as set out in Clause 4.4 below). Only once these have been accepted and confirmed by The Events Co. will the booking be confirmed. The Events Co. is not under any obligation to continue holding provisional bookings beyond the given option date (7 working days from the day that the deposit has been requested) if the signed Terms and deposit have not been received.

4. Price & Payment

4.1         All prices quoted by The Events Co. may be amended after they have been agreed with the You and the You will reasonably consider any errors or omissions or where an increase is caused by a change in circumstances beyond the reasonable control of The Events Co., such as in the case of severe price fluctuation or budget reviews.

4.2         The prices are exclusive of VAT. You will pay any applicable VAT to The Events Co. on receipt of a valid VAT invoice.

4.3         Any query arising from an invoice must be notified to The Events Co. in writing by You within 7 working days of the date of the invoice. Failure to comply will render the full invoice payable on the due date. It is strictly Your responsibility to inform all relevant parties of the payment terms, as set out by The Events Co.

4.4         A deposit of 15% of the total fee payable (including VAT), as quoted and agreed in the written quotation for any event shall be payable on confirmation of the order. A further payment of 50% of the balance shall be payable 90 days before the date of the event. The remaining balance will be invoiced 30 days before the event, with payment due no later than 21 days before the date of the event. If this final payment is not received, The Events Co. may suspend provision of some, or all of the services agreed.

4.5         Additional expenses or fees resulting from any last-minute changes made by You, that have not been listed in the agreed quotation but subsequently incurred by The Events Co., will be invoiced after the event. This also includes costs for generator fuel, which is calculated after the event. Payment will be due within 5 working days of presentation of the invoice, any queries must be raised within 3 working days.

4.6         Late Bookings: should a booking be made less than 30 days before the event date, payment in full will be required to secure the event.

4.7         All payments should be made by bank transfer or debit/credit card to the Events Co. Payment    details are listed on the invoice. Bank account details are as follows:

Bank: Tide                         

Sort Code:  04-06-05       

Account no.: 16735097                 

Account Name: The Events Co (IOW) Ltd.             

Ref: invoice no.

Please inform The Events Co. in writing (preferably by email) of any bank transfers made.

5. Cancellation

5.1         This clause applies to the following: where You (a) cancel the entire event, (b) cancel partial use of the services for the event or (c) reduce the duration or size of the event as a result of which the contracted value is reduced by more than 30%. See also clause 10: Insurance.

5.2         Should a confirmed event be cancelled, the following cancellation charges will apply and extend to the total charge which includes: hire of furniture, equipment, marquees, food and beverage charges. In addition, You will settle any third-party charges incurred to date by The Events Co. on behalf of yourself.

Cancellation Clause %

• More than 120 days prior to the event  – Loss of non-refundable deposit.
• 120 to 90 days prior to the event             - 50% of the quoted price.
• 89 to 30 days prior to the event               - 70% of the quoted price.
• 29 days or less prior to the event             - 100% of the quoted price.

5.3         All cancellations must be received in writing from You and will be deemed to take effect from the date of receipt.

5.4         The Events Co. reserves the right to cancel Your booking if there has been a reduction of more than 30% of Your original contract. Written notification will be sent to You.

5.5         Any postponements of confirmed and contracted business or any Public Health Emergency declared by Public Health England, the Chief Medical Officer for England or any law or any action taken by the UK government or UK public authority that directly affects the operation of the event will be considered as a cancellation in accordance with the above cancellation clauses. However, provided a revised event date is agreed (subject to availability) and falls within 18 months of the original event date, payments received by The Events Co. from You shall form a credit towards the future event. Should any postponement costs be incurred by The Events Co., You will be notified, and these costs will be deducted from the amount held as credit.

6.           Liability

6.1         You are responsible for any damage, breakages, or loss of any Property belonging to the Events Co., or any property or materials hired for Your function, however caused, and will be charged the full replacement value. This applies to the period between delivery and collection. You must report any damage to any equipment or structure to a representative of The Events Co. as soon as possible.

6.2         The Events Co. accepts no liability under any claim whatsoever arising from any loss over and above the amount payable by its Public Liability Insurance. A copy of our certificate is available upon request.

6.2         Where The Events Co. has obtained a Temporary Events Notice from the local authority for the sale of alcohol, The Events Co. will have final say over all matters related to the serving of alcohol at the event and may refuse to serve persons who are obviously intoxicated, as per the conditions of the licence or the opinion of the designated premises supervisor.

7.           Force Majeure

The Events Co. shall not be liable for any delay or failure to perform any of its obligations if the delay or failure results from events or circumstances outside its reasonable control, including but not limited to acts of God, strikes, lockouts, accidents, war, fire, breakdown of plant or machinery, and The Events Co. shall be entitled to a reasonable extension of its obligations.

8.           Image rights

From time to time, The Events Co. may wish to use images from past events for marketing purposes. You agree to this use, providing none of Your material personal data is made public. You are free to use any images of the event and of The Events Co. property for your own personal use, but not for commercial purposes unless express permission has been granted by The Events Co. beforehand and only if The Events Co. is fully credited.

9.           Data and privacy

Details are contained in the Privacy Policy located on the website.

9.1         When You make a booking for services, The Events Co. will request personal information such as name, postal address, email address, and telephone number. This data may be used to communicate with You about the booking. This information may be passed onto trusted third party suppliers for the purposes of carrying out services as part of the Agreement.

9.2         By signing this agreement, You consent to the use of personal information for this purpose.

9.3         The Events Co. is committed to protecting its Clients’ privacy and will only use the information it collects lawfully, in accordance with current Data Protection legislation.

10.          Insurance

In the event of cancellation for whatever reason, cancellation charges will be incurred by You, as indicated earlier. To offset or mitigate any such expenses, We recommend that You take out wedding insurance in the event You have to cancel. We have no affiliation with any insurers but one company You can try is Wed Insure. Visit the Wed Insure website to select and purchase the right level of cover. Cover can vary between different wedding insurance companies.

11.         Severability

If any term or provision of these Terms and Conditions is held invalid, illegal or unenforceable for any reason by any court of competent jurisdiction, such provision shall be severed and the remainder of the provisions of this agreement shall continue in full force and effect as if these Terms and Conditions had been agreed with the invalid, illegal or unenforceable provision eliminated.

12.         Governing Law

These Terms and Conditions shall be governed by and construed in accordance with the law of England and the parties hereby submit to the exclusive jurisdiction of the English courts.